When you’ve been using paper to manage every aspect of your business for so long, it can seem like a daunting task to switch over to a paperless system. Take a minute and look at all those filing cabinets collecting dust in the corner of your warehouse. Wouldn’t it be easier if you could pull up a record of everything in those file cabinets on your computer, tablet, or smartphone? If you answered yes, then you’ve already started to realize how much a paperless system can benefit your business.
Since this is the Sea Logs blog, let’s assume that you’re involved in the maritime industry. In those file cabinets are probably several old logbooks off different vessels in your fleet: cruising logs, maintenance logs, engine room logs, fuel logs, the works. Let’s say you wanted to know how many passengers were on board one of your vessels on a specific date five years ago, and who was driving the boat, and how long you were away from the dock. You would have to manually find the log book that fits the date in question, and flip through the pages until you found the exact log entry that you’re looking for.
Now, let’s consider how you would complete the same task with a paperless system: You would open the logbook on your device of choice, and type the date in question into the search bar. The correct log entry would show up on the screen with all the information you would ever need. In a fraction of the time that it would have taken you to track down the paper logbook entry in your file cabinet, you’ve got everything at your fingertips with the touch of a button.
Let’s get back to that paper logbook for a minute. As a mariner, you know all too well the detriment caused to paper logbooks by the same salty air that you love so much. Have you ever opened an old logbook and found it unreadable due to the decay caused by the elements? One drop of salt water in the short term isn’t going to ruin a logbook, but when you close that logbook and the salt sits between the pages for a few years, the next time you open the book you may not be able to read what was written there.
With a paperless system, you won’t have that problem. All your data is backed up exactly where you need it, and organized in a way that makes sense to you. You can pull it up tomorrow, or in ten years, and it will all be there exactly as you entered it on the day it happened. That’s the kind of efficiency that separates a successful business from one that capsizes and sinks a few years down the road.
As a business owner, you’re no stranger to the idea of maximizing efficiency. An efficient business is a profitable one, and a profitable business is a successful one. You know that wasted time is wasted money, and the bottom line is always the most important factor in the decisions that you make for your business. That’s why it’s time for you to make the switch over to a paperless system for your logbooks. Start planning for the future today.
If you’re ready to take your business to the next level and put more money in your pocket, try Sea Logs electronic logbooks today for FREE! Just go to https://www.sealogs.com and sign up now!*
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